This policy was approved by the Minnesota Land Trust Board of Directors on October 13, 2022.
Specific details about each potential category of data collection and its related privacy issues are described below.
The Minnesota Land Trust collects and retains information from its donors for many purposes including acknowledging and thanking donors, tracking contributions, informing donors about the Land Trust’s work, inviting donors to our events and providing future opportunities to contribute to us. Unless anonymity has been requested, donors may be recognized in the Land Trust’s annual report or other media that we produce in appreciation for their contributions.
Landowners and Land Transactions
When working with landowners on a conservation easement or fee simple land transaction, the Minnesota Land Trust maintains certain records of the transaction in both paper and electronic form. Only key staff and other agents of the Land Trust have access to these files. However, upon request, the transaction files may be reviewed by external auditors or other entities such as the Land Trust Accreditation Commission who are conducting reviews of the Land Trust. Certain non-personal information such as monitoring records, the conservation easement and baseline documentation report is accessed periodically by staff and volunteers for monitoring purposes.
When public funding is utilized in the transaction, the public agencies providing such funding may require disclosure to them of certain information such as the landowner’s name, the nature and location of the land protected, property boundaries and amount of public funds utilized in the project. As publicly recorded documents, conservation easement documents are also available to the public via the County Recorders’ office.
In order to advance its mission and celebrate conservation success with a wider audience, the Land Trust often distributes press releases or develops articles regarding conservation projects for newsletters or on-line media. The Land Trust will routinely discuss such communications with the landowner prior to distribution.
It is our policy that other private information regarding the landowner or the transaction such as tax statements, private correspondence or financial data is not sold, rented or otherwise shared with third parties except as required in audits or legal defense of the easement. Our practice in furtherance of this policy is to maintain the permanent easement transaction records in hard copy in the Land Trust’s offices or electronically via our secured server.
Mnland.org and Your Personal Data